Refund Schedule

When a student notifies the College of their intent to withdraw and completes the appropriate withdrawal or
Leave of Absence process, charges will be made in accordance with the following schedule for
undergraduate and graduate full-time and part-time students.

*Applicable only if charged for the Spring Term.

Students receiving DoD Tuition Assistance please refer to the refund schedule posted on: https://www.elmira.edu/files/assets/websitedodmoutuitionassistanceratesrefund.pdf.

NOTES:

1. The week of withdrawal is the week in which written communication is received by The Office of Campus Life (or a later date if the notice so stipulates). The first week of classes is the week in which the first day of classes falls. The class week starts at 12:01 a.m. on Monday.
2. The standard refund policy will apply to students who have been suspended or dismissed for disciplinary reasons.
3. All scholarships, grants, and loans received through Elmira College will be pro-rated based on the college refund schedule if the student withdraws during the academic year. Refunds for Federal Title IV financial aid (PELL Grant, SEOG Grant, TEACH Grant, Federal Direct Subsidized/Unsubsidized Loans, Federal Perkins Loans and Federal PLUS Loans) are governed by federal law and a federal refund schedule. Students who withdraw or take a leave of absence from the College during an enrollment period should contact the Bursar, McGraw Hall, room 118, (607) 735-1762. The Bursar completes the Department of Education worksheet for Return of Title IV funds using the withdrawal or leave date to determine the amount of federal aid the student is eligible to receive based on the percentage of time enrolled in the term. All days during the term (except for scheduled breaks of five days or more) are counted. Federal aid is prorated on a daily basis until the student has completed 60% of the term (at which time, the student has earned 100% of Title IV funds). For Military Tuition Assistance refund policy see “Veterans’ Information .”
   
   All unearned federal aid is refunded back to the federal programs in the prescribed order.
   1. Unsubsidized Direct Stafford Loan
   2. Subsidized Direct Stafford Loan
   3. Perkins Loan
   4. Direct PLUS Loan (Graduate Student)
   5. Direct PLUS Loan (Parent of an Undergraduate Student)
   6. Pell Grant
   7. SEOG Grant
   8. TEACH Grant

Elmira College will debit the student account for any Title IV program funds that the school was required to return.

The refund policies for Title IV Funds and Elmira College are separate. Therefore, a student may still owe funds to Elmira College to cover unpaid institutional charges.

4. Students attending both Fall Term and Winter Term, but not Spring Term, will receive a refund of Spring Term board only. Tuition, room, and fees are not charged separately for Spring Term and therefore are not refundable.
5. Student employment is based on job availability, scheduling, and skills and is not guaranteed. Students are paid federal minimum wage for hours worked, by direct deposit or check on a monthly basis. To help pay your educational expenses, earning may be applied to your bill by payroll deduction or cash payment. Scholarships and grants awarded by organizations and agencies other than the College, and paid directly to the College, will not be deducted from charges due until actually received. The Office of Financial Aid must be notified of any scholarship or grant awarded by organizations and agencies other than Elmira College.
6. Credit balances may be requested beginning five weeks after the term begins (three weeks for the Spring Term). Elmira College does not automatically issue refunds unless required under Title IV (federal aid exceeds allowable billing charges), or the student graduates or withdraws. For students who receive Title IV aid, credit balance refunds (min. $1.00) will automatically be refunded starting no later than fourteen days after the start of class for each term.

Questions concerning Title IV guidelines should be directed to the Office of the Bursar. If a student does not request a refund, the credit balance will remain on the student’s account to offset future charges.